Econocom - 2020 annual report

07 shareholders

share performance and shareholders

The information mentioned in this section will be available on Econocom’s website ( www.econocom.com ) for five years as from the date of the General Meeting to which they relate. Formalities and notice periods Notification of all General Meetings must be made by announcements placed at least 30 days before said Meeting in: the Belgian Official Gazette; • a newspaper with national circulation, • unless the notice concerns an Ordinary General Meeting held in the place and at the time and date indicated in the Bylaws, and whose agenda is confined to the review of annual financial statements, the annual report, the Statutory Auditor’s report and the vote to grant discharge to Directors and the Statutory Auditor; any media as may reasonably be relied on • to efficiently disseminate information to the public throughout the European Economic Area and which is readily accessible in a non-discriminatory manner. Holders of registeredshares as mentioned in the Belgian Companies Code, along with Company Directors and the Statutory Auditor must be notified of the General Meetings30 days before they are due to take place. This notification is sent by ordinary letter unless the recipients have individually and expressly agreed in writing to receive notification by another means, although no proof of compliance with this formality is required. Notices of Meetings are also available on Econocom’s website ( www.econocom.com ).

If another Meeting has to be called because a first meeting did not meet the quorum, and provided that the date of any second Meeting was indicated in the paragraph above in the first Notice of Meeting and that no items have since been added to the agenda, the 30-day period specified above is reduced to at least 17 days before the Meeting. Formalities to be completed in order to attend General Meetings Shareholders may only attend and vote at General Meetings if their shares are registered in their name at the record date, i.e. , by midnight (CET) on the fourteenth day preceding the Meeting, either in the Company’s share register or in the books of an authorised account holder or clearing institution, regardless of the number of shares held by the shareholder at the date of the General Meeting. The shareholders shall inform the Company (or the person designated for this purpose) of their intention to attend the General Meeting no later than the sixth day preceding the date of said Meeting, in accordance with the formalities provided in the Notice of Meeting, and provided that shareholders present the share certificate delivered by the authorised account holder or clearing institution. Holders of bonds or subscription rights issued in connection with the Company may attend the General Meeting in a non-voting capacity only, provided that they meet the admission requirements applicable to shareholders.

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2020 annual report