Econocom - 2020 annual report

07 shareholders

share performance and shareholders

the right of shareholders to add items ▶ to the agenda, file resolutionproposals, and ask questions,as well as the period in which these rights may be exercised and the email address to which shareholders should send their requests. Where applicable, the Notice of Meeting also indicates the deadline for publishing the revised agenda. The Notice may contain only the details of these periods and the email address to be used, provided that more detailed information on shareholder rights is posted onthe Company’swebsite, the procedureto follow in order to vote ▶ by proxy, and in particular the proxy voting form, the conditions in which the Company will accept notifications of the appointment of proxies sent by electronic means, along with the timeframe within which the proxy voting rights maybe exercised, where appropriate, the procedure and ▶ timeframe set by or pursuant to the Bylaws allowing shareholders to participate in the General Meeting remotely and opt for distance voting prior to the Meeting (articles 28 and 34 of the Bylaws); the record date, along with a statement • indicating that only people who are shareholders at that date are entitled to attend and voteat the General Meeting; the address where shareholders can • obtain, for example, the full text of the documents and resolution proposals described, along with the procedure to follow in order to obtain such documents; the exact website address on which the • information mentioned below will be available.

Availability of documents on Econocom’s website

As from the date of publication of the General Meeting convening notice and up to the date of the General Meeting, the following information is posted for shareholders on the Company’s website ( www.econocom.com ): the Notice of Meeting, along with the • revised agenda reflecting items subsequentlyadded theretoand the related resolution proposals where applicable, and/or the resolution proposals formulated within the timeframe given; the total number of shares and voting • rights at the date of the Notice of Meeting, including separate totals for each class of shares, when the Company’sshare capital is divided into two or moreshare classes; the documents to be submitted to the • General Meeting; for each item placed on the General • Meeting agenda, a resolution proposal or, when the matter to be discussed does not require any resolution to be adopted, the Board of Directors’ comments thereon. The resolution proposals formulated by shareholderspursuant to article 7:130 of the Belgian CompaniesCode are posted online as early as practicably possible after they have reached the Company; the proxy voting form and, where • applicable, the postal voting form, unless these forms are sent directly to each shareholder. When the forms mentioned above cannot be posted online due to technical reasons, the Company must explain on its website how to obtain a hard copy of them. In this case, Econocom is required to send the forms promptly and free of charge to the postal or email address indicated by any shareholder that sorequests them.

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2020 annual report