Econocom - 2019 Universal registration document

07 shareholders

share performance and shareholders

the total number of shares and voting • rights at the date of the Notice of Meeting, including separate totals for each class of shares, when the Company’s share capital is divided into two or more share classes; the documents to be submitted to the • Annual General Meeting; for each item placed on the Annual General • Meeting agenda, a resolution proposal or, when the matter to be discussed does not require any resolution to be adopted, the Board of Directors’ comments thereon. The resolution proposals formulated by shareholders pursuant to article ژ 7:130 of the new Belgian Companies Code are posted online as early as practicably possible after they have reached the Company; the proxy voting form and, where • applicable, the postal voting form, unless these forms are sent directly to each shareholder. When the forms mentioned above cannot be posted online due to technical reasons, the Company must explain on its website how to obtain a hard copy of them. In this case, Econocom is required to send the forms promptly and free of charge to the postal or email address indicated by any shareholder that so requests them. The information mentioned in this section will be available on Econocom’s website (www.econocom.com) for five years as from the date of the Annual General Meeting to which they relate.

Formalities and notice periods Notification of all Annual General Meetings must be made by announcements placed at least 30 ژ days before said Meeting in: the Belgian Official Gazette; • a newspaper with national circulation, • unless the notice concerns an Ordinary General Meeting held in the place and at the time and date indicated in the Bylaws, and whose agenda is confined to the review of annual financial statements, the annual report, the Statutory Auditor’s report and the vote to grant discharge to Directors and the Statutory Auditor; any media as may reasonably be relied on • to efficiently disseminate information to the public throughout the European Economic Area and which is readily accessible in a non-discriminatory manner. Holders of registered shares as mentioned in the new Belgian Companies Code, along with Company Directors and the Statutory Auditor must be notified of the Annual General Meetings 30 ژ days before they are due to take place. This notification is sent by ordinary letter unless the recipients have individually and expressly agreed in writing to receive notification by another means, although no proof of compliance with this formality is required. Notices of Meetings are also available on Econocom’s website (www.econocom.com) .

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2019 annual report