Econocom - 2019 Universal registration document

07 shareholders

share performance and shareholders

the procedure to follow in order to vote ▶ by proxy, and in particular the proxy voting form, the conditions in which the Company will accept notifications of the appointment of proxies sent by electronic means, along with the timeframe within which the proxy voting rights may be exercised, where appropriate, the procedure and ▶ timeframe set by or pursuant to the Bylaws allowing shareholders to participate in the Annual General Meeting remotely and opt for distance voting prior to the Meeting (articles ژ 28 and 34 of the Bylaws); the record date, along with a statement • indicating that only people who are shareholders at that date are entitled to attend and vote at the Annual General Meeting; the address where shareholders can • obtain, for example, the full text of the documents and resolution proposals described, along with the procedure to follow in order to obtain such documents; the exact website address on which the • information mentioned below will be available. Availability of documents on Econocom’s website As from the date of publication of the Annual General Meeting convening notice and up to the date of the Annual General Meeting, the following information is posted for shareholders on the Company’s website (www.econocom.com) : the Notice of Meeting, along with the • revised agenda reflecting items subsequently added thereto and the related resolution proposals where applicable, and/or the resolution proposals formulated within the timeframe given;

Extraordinary General Meetings and Special General Meetings A Special General Meeting, or, where appropriate, an Extraordinary General Meeting, may be called by the Board of Directors or by the Statutory Auditor as often as is required in the Company’s interest. Any such Meeting must be called at the request of the Chairman of the Board of Directors, a Chief Executive Officer (Administrateur Délégué) , a Statutory Auditor (Commissaire) , or one or more shareholders representing at least one-tenth of the Company’s share capital (article ژ 27 of the Bylaws). Content of General Meeting convening notices Annual General Meeting notices must contain at least the following information: the date, time and place of the Annual • General Meeting; the agenda, indicating the items to be • discussed as well as resolution proposals; a clear and accurate description of the • formalities to be completed by shareholders in order to attend the Annual General Meeting and exercise their voting rights, including the deadline by which shareholders should indicate their intention to attend the Meeting: the right of shareholders to add items ▶ to the agenda, file resolution proposals, and ask questions, as well as the period in which these rights may be exercised and the email address to which shareholders should send their requests. Where applicable, the Notice of Meeting also indicates the deadline for publishing the revised agenda. The Notice may contain only the details of these periods and the email address to be used, provided that more detailed information on shareholder rights is posted on the Company’s website,

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2019 annual report