2021 Universal Registration Document


Organisation and operation of governance

Sopra GMT holding company. Three of them have spent much of their careers with Sopra Steria Group. This team therefore has knowledge of the Group, its main managers and its organisational structure that an external service provider could not have. Its position within Sopra GMT means it has an outside perspective and greater independence. These resources enhance the Board of Directors’ ability to oversee the smooth running of the Company. The team was initially formed when Axway Software was spun off. It performs duties for Sopra Steria Group and Axway Software, in which Sopra Steria Group holds an ownership of approximately 32%. Above and beyond the support provided separately to each of these companies, Sopra GMT makes sure that synergies are harnessed and, that best practices are shared. Sopra GMT’s staff work on specific assignments (management of acquisitions, board secretarial tasks for Sopra Steria Group and Axway Software and their committees) and provide assistance to the functional division managers of Sopra Steria Group and Axway Software. Sopra GMT’s employees play an active role on steering committees (such as the Acquisitions Committee, the Corporate Responsibility Advisory Board, the Internal Control/Internal Audit Steering Committee and the Employee Share Ownership Plan Steering Committee) and working groups on key issues for Sopra Steria Group. They provide the benefit of their technical expertise and an independent opinion. The costs rebilled by Sopra GMT comprise the portion of payroll and related personnel costs allocated to the assignments performed for Sopra Steria Group. They also comprise, under the same conditions, any external expenses (such as specialised advisors’ fees) incurred by Sopra GMT. This organisational method does not increase the expenses borne by Sopra Steria Group. If the assignments handled by Sopra GMT’s employees were not entrusted to them, they would need to be reallocated within the Group. Sopra Steria Group charges Sopra GMT fees for providing premises, IT resources, and assistance from the Group’s functional divisions as well as provision of appropriate expertise for Sopra GMT’s assignments. The work performed by this team and the principle for the rebilling to the Company of the costs incurred are covered in a framework agreement for assistance approved by the shareholders at the General Meeting among related-party agreements (see Section 1.3.4 of this chapter on pages 79 to 80) and reviewed each year by the Board of Directors. Pierre Pasquier’s compensation at Sopra GMT reflects his oversight of the assignments performed by the Sopra GMT team for Sopra Steria Group and Axway Software. It is not rebilled to these two companies. Around 85% of Sopra GMT’s total operating expenses are rebilled (with the remaining 15% reflecting the expenses arising from Sopra GMT’s own internal operations). Expenses are rebilled on a cost-plus basis including a 7% margin. By definition, Sopra GMT generally records a small operating loss. The annual breakdown varies according to the respective needs of Sopra Steria Group and Axway Software. On average, since 2011, about 70% of the rebillings have been allocated to Sopra Steria Group. The income and expenses recorded in Sopra Steria Group’s financial statements in respect of services provided under this agreement during the financial year under review were as follows: expenses: €1,324 thousand; p income: €163 thousand. p

The Board of Directors reviewed the implementation of this agreement at its meeting on 9 February 2022. It unanimously agreed to maintain the previously granted authorisation for the current financial year. The Directors directly or indirectly affected by this decision did not take part in either the discussion or the vote. EXECUTIVE MANAGEMENT 1.1.6. Cyril Malargé has served as Chief Executive Officer since 1 March 2022. Cyril Malargé has been with the Company for almost 20 years. In particular, he has served as Managing Director of the France reporting unit and, for the 18 months prior to his appointment as Chief Executive Officer, as the Group’s Chief Operating Officer. He has been a member of the Executive Committee since 2015. Vincent Paris, Chief Executive Officer of Sopra Steria Group from 17 March 2015 to 28 February 2022, currently continues to serve the Group as Advisor to the Chairman of the Board of Directors. The Chief Executive Officer has authority over the entire Group. He directs, administers and coordinates all of its activities. To this end, he is supported by Executive Management, the Executive Committee, the Operations Committee and the Management Committee. These Committees comprise the Chief Executive Officer, Deputy Chief Executive Officer and other key operational and functional managers from Sopra Steria Group and its subsidiaries. The Chief Executive Officer has the broadest possible powers to act in all circumstances in the name of Sopra Steria Group SA, the parent company of Sopra Steria Group. He represents the Company in its dealings with third parties. Certain decisions relating to strategy implementation and internal organisation may require prior approval by the Board of Directors or its Chairman. Decisions “that are highly strategic in nature or that are likely to have a significant impact on the financial position or commitments of the Company or any of its subsidiaries” are defined in the internal rules and regulations of the Board of Directors. See Chapter 8, “Additional information” of this Universal Registration Document (page 290). AGREEMENT WITH ÉRIC HAYAT CONSEIL 1.1.7. Éric Hayat Conseil is a company controlled by Éric Hayat, a Director of Sopra Steria Group. This agreement relates to the provision to Executive Management of consulting and assistance services, particularly in relation to strategic deals connected with business development, invoiced at €2,500 (excluding taxes) per day. The duties performed under this agreement are distinct from those performed by virtue of Éric Hayat’s directorship. For example, this may involve but is not limited to the following, in consultation with the Group’s operational managers: taking part in top-level market meetings; p maintaining contacts with civil society; p taking part in high-level meetings with certain key clients in p France and abroad; preparing for and participating in delegations of corporate p executives to priority countries for the Group. This enables the Company to benefit from the experience and knowledge of the Group, some of its key clients and its environment gained by Éric Hayat throughout his career. Éric Hayat was a co-founder of Steria, former Chairman of the digital sector employers’ organisation and subsequently of the broader "Fédération Syntec" (1) , and a former member of MEDEF’s (2) Executive

The Syntec federation brings together professional unions in France specialising in the engineering, digital, consulting, event management and professional training professions. (1) The Mouvement des entreprises de France (MEDEF), or the Movement of the Enterprises of France, is the largest employer federation in France. (2)



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