Worldline - Registration Document 2016

16

Practices of administrative and management bodies Internal Control

16.6.1.4

financial information Systems related to accounting and

accounting rules applicable in the Operations, are regularly Definitions (GRDs), internal guidelines for IFRS and

updated;

community. and issues raised by members of the Worldline financial accounting staff, which facilitates the sharing of knowledge Group. A dedicated intranet site is accessible to all order to circulate these policies and procedures within the Training and information sessions are organized regularly in ● instructions and procedures. Group Finance liaised with a standard format and within a timetable defined by specific forecast and financial information by subsidiary is carried out in Instructions and timetable: Financial reporting including budget, processes. statutory auditors to coordinate the annual and half-year closing monitoring and analysis capabilities. automated preventive controls, but have also provided they have both strongly structured the processes and provided system related to the accounting and financial information, as Information systems have played a key role in the control subsidiary reports its financial statements on a standalone basis information (operational reporting and statutory figures). Each A unified reporting and consolidation tool is used for financial linked to the consolidation remain under the direct control of intermediary consolidation level and all accounting entries in order to be consolidated at Group level. There is no by Group Finance. part of the mainstream financial information and are reviewed Group Finance. Off balance sheet commitments are reported as Monitoring and control In addition to the financial processes defined, monitoring and information complies with rules and instructions. control processes aims to ensure that accounting and financial items. Finance illustrate the expected level of control for the main up to support closing positions. Templates created by Group performed over financial cycles and provide appropriate back quarterly basis in order to formalize key internal controls subsidiaries to complete a standard electronic closing file on a Control) has been deployed at local level. It requires the main The Closing File (which is closely linked with the Book of Internal Functional reviews are performed by Group Central Finance sheet items or business performance and forecasts. reporting, such as tax issues, pensions, litigations, off balance and Controlling on significant matters relating to financial reliability of information reported to the Group; predictability of operations and improving the accuracy & financial analysis & monitoring, enhancing control & establishing a strong link with country management in terms of the decision making process through monthly reviews and by Controlling supports operations and general management in Operational and financial reviews: Group Central Finance and Information systems

their sensitivity: of the Group and for which a specific attention is paid due to financial processes, that are part of the Internal Control system The financial governance of the Group relies on a set of global management…; forecasting, consolidation and reporting, treasury, credit risk Finance processes: general accounting, budgeting and ● estate transactions, most of them being outsourced to Atos; “Expert” functions processes: taxes, insurance, pensions, real ● business model. Operational processes: bidding, contract execution, financial ● chaired by the Group CFO: two main committees that meet on a bi-weekly basis and are The management of the Finance function is performed through organization and the Finance Controllers of the Global managers of the main functions within the Finance critical for the Group. Business Lines. This committee deals with transversal topics The Group Finance Committee (FICO) gathers the ● issues. (“RBU”). It deals with operational topics and RBU specific gathers in addition CFOs from the Regional Business Units The Extended Group Finance Committee (Extended FICO) ● This organization is cascaded down at country level. an appropriate support to operational entities of the Group. contributes to the full alignment of key processes and provides functions, reinforces the integration of the financial function and Direct reporting to Group Function, as for the other support actions when needed. internal control weaknesses and initiates required corrective reviews significant accounting options, as well as potential expertise and the control of the reported financial information. It monitoring of financial compliance matters, the supply of processes, especially through the financial consolidation, the Group Finance department is in charge of piloting the financial Group finance policies &procedures processed in the subsidiaries. These policies and procedures procedures to control how financial information is recorded and Group Finance has drawn up a number of Group policies and included the following main elements: were discussed with the statutory auditors before issuance and principles to be followed by Atos entities in order to prepare and valuation standards. They also specify the accounting information must be prepared, with common presentation accounting principles, guidelines on how financial Financial accounting policies cover Group reporting and ● required for Group consolidation purposes. Group Reporting budgets, forecasts and submit actual financial reporting Local andGroup financial organization

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Worldline 2016 Registration Document