Worldline - Registration Document 2016

16

Practices of administrative and management bodies Internal Control

operations and therefore enhances the control environment. Functions). This matrix structure allows a dual view on all functional management (Sales & Markets and Support Business Units (Geographies)/Global Business Lines) and structure that combines operational management (Regional Matrix organization : The Company runs a matrix organization frame the assignment of responsibilities: Responsibilities and powers : The following initiatives aim to supervision of the Group Legal & Compliance department; Board of Directors and is being rolled-out under the has been updated in December 2014, approved by the and other third parties. The delegation of authority policy commitments on behalf of the Group with clients, suppliers authorization of officers of subsidiaries to incur legal general management level, a formal policy sets out the effective management control from the country level to Delegation of Authority: In order to ensure efficient and ● in the main systems. been used to perform automatic assessments of those rules proportionate to the risks of errors or fraud. Tooling has monitoring organizational and technical measures (SOD) defines accountability for implementing and Segregation of Duties: the policy for segregation of duties ● contributing to an appropriate control environment include: Policies and procedures : The key policies and procedures Global Compact), this Code, part of each employee’s work corporate social responsibility (Atos has signed the UN The Code of Ethics: In line with Atos group commitment to ● contract, outlines the importance Worldline places on: complying with all laws, regulations and internal standards, ● partners, acting honestly and fairly with clients, shareholders and ● playing by the rules of fair competition, ● never using bribery or corruption in any form, ● conflicts of interest, being loyal to the Company and in particular, avoiding any ● combating against fraud protecting the Group’s assets and preventing and protecting confidentiality and insider information. ● training sessions; enforced throughout the Group by communications and It is complemented by several codes and charts, and by the Atos Group; whistleblowing policies as part of the practices put in place Whistleblowing policy: The Group implements ● is the means by which Worldline’s management is involved and risk management for all types of opportunities. Rainbow approach to bid management, balancing sales opportunities set by Atos group that provides a formal and standard performed at general management level; contracts. Above specific thresholds Rainbow reviews are in controlling and guiding the acquisition of the Group’s Atos Rainbow TM : Rainbow is a set of procedures and tools ●

gathered in the Book of Internal Policies. Physical Security” and “Credit Risk Policy”. These are Committee”, “Data Protections”, “Contributions”, “Safety and Security Rules”, “Pension Governance”, “Investment in terms of internal control include “Payments & Treasury the Atos group. The main impacting policies and procedures in all departments as part of the policies implemented by Operational policies and procedures have also been set up ● “Business process and rollout management” department, which Process management : The Group participates in the Atos internally and externally mandated compliance parameters. processes, including the supporting organization, KPIs, and focuses on creating an Business Process Center of Excellence responsible for documenting existing and targeted business BPCOE community, supported by process analysts, is functions related to Internal Control, Quality, security etc. The (BPCOE) in coordination with business process owners and the management policy relies on the Global Capability Model (GCM), Human Resource management : The Group Human Resource which is a standard for categorizing jobs by experience and completes this system by setting incentives. expertise across the Group. A Group Policy on bonus scheme It supports functions like Finance (accounting and reporting either on its own resources or relying on the Atos infrastructure. infrastructures and applications for Worldline staff worldwide, department is in place to provide common internal IT Information Systems : Group Business Process and Internal IT from the Group. department and benefit from the core expertise and resources well as their reliability and performance are managed by this Security and access to these infrastructures and applications as Project Managers (capacity planning and project management). directory), Communication (Group websites and intranet) or applications), Human Resources (resourcing tool, corporate reliable information is provided within the Group. Several processes are in place to ensure that relevant and responsibility of the Group Chief Financial Officer and in the presence of the relevant members of the Executive Committee. Line and Regional Business Units are organized under the Monthly reviews of operational performance by Global Business axis). different analytical axes (Business line, geographical and market customer profitability, etc.) as well as business reports through border reporting and analysis (cross border project analysis, easier exchange of operational information. It allows cross A shared ERP system is deployed across the Group, enabling Formal information reporting lines have been defined, following the operational and the functional structures. This formal and non-financial information. The Group participates to the reporting, based on standard formats, concerns both financial financial restructuring (Equity Committee). treasury (with Payments and Treasury Security Committee), or operational risks (through Risk Management Committees), various committees set by the Atos Group, such as for information Communication of relevant and reliable

152

Worldline 2016 Registration Document