4 CSR AND NON-FINANCIAL INFORMATION - Limiting our environmental impact and operating in a safe environment
has also developed Piping and Instrument Diagrams (PID). PIDs are a system used to identify the pipes, tanks and pumps of a site digitally, and to harmonize disparate existing
blueprints and to replace them with a single reliable plan that can be duplicated on all sites.
Lastly, Rubis Énergie is gradually involving employees in a continuous effort to improve the safety of facilities, respecting the rule Plan – Do – Check – Act (see diagram below).
CHARACTERIZE THE RISKS Plan the implementation of preventive actions and barriers
ADDRESS THE RISKS Implement planned preventive actions
ANALYZE THE RESULTS OF THE ASSESSMENT Define areas for improvement in risk prevention
ASSESS THE MECHANISM Test the performance of barriers
Use of lesson learned procedures The organizational arrangements of these procedures vary depending on the relevant operations. Rubis Terminal has developed new safety- sharing software (Rubis Terminal Operational Platform) in order to facilitate and encourage the collection and exchange of safety- related information. This interface collates incident reports produced by each terminal. It comes with a lesson learned management module, as well as reports and a selection of indicators. It is used by local QHSE teams and promotes interactions between sites in order to limit the repetition of risk events. Rubis Énergie uses its extranet to circulate a documentary base with, in particular, lesson learned, to all its subsidiaries. Recommendations can then be made after analyzing accidents. They can include the adaptation of organizational measures, the updating of risk prevention procedures,
Prevent and control technological risks: the preventive safety mechanism at facilities Prevention of technological risks is ensured through regular inspections of the Group’s sites and subsidiaries by the Industrial and Technical Departments of Rubis Terminal and Rubis Énergie. They are detailed in reports prepared in consultation with the Managers of the relevant facilities and the Managers of the subsidiaries concerned, in order to analyze potential anomalies and/ or shortcomings and take steps to remedy them. In addition to inspections and lesson learned, each entity implements preventive measures appropriate for its own business, including: • internal inspections of all LPG and automotive fuel bulk storage tanks, generally scheduled every 10 years;
the strengthening of employee training activities, the modification of facilities or the improvement of the monitoring of equipment. The procedure for reporting incidents, near misses and accidents by subsidiaries, which gives rise to lesson learned, is an excellent indicator of the safety culture prevailing in the various entities. It is also an important feature of the continuous improvement process. For example, in 2019 Rubis Énergie was able to circulate to all subsidiaries a dozen lesson learned reports detailing the description, consequences and main causes of each incident, as well as the main recommendations to be implemented to prevent such incidents from recurring. These reports covered a wide variety of areas, including the inspection of LPG cylinders before filling, securing containers on trailers, works at gas stations, loading tank trucks at depots, automotive fuel deliveries to customers, etc. (see inset on following page).