PERNOD RICARD - Universal Registration Document 2019-2020

3. SUSTAINABILITY & RESPONSIBILITY Methodology note and third-party verification

3.6.1.3 Data collection methods

Collection, consolidation and monitoring of data

Methods for consolidating and checking data After being submitted by management, data is compiled at management entity level, then at Region or Brand level for submission to Headquarters. The data is processed and consolidated at each level. Each entity collecting and compiling data is responsible for the indicators reported and certifies the data as well as the checks done. This control is facilitated by automatic checks within the data entry tool in the consolidation documents sent to the Regions or Brands and in the consolidation tool. Amongst other things, these include consistency checks against previous years and between the indicators themselves. For social indicators, at each step the affiliates can explain any variations versus the previous financial year – for 10% or more variations, a comment is required to facilitate the understanding and tracking. Once all the data have been collected, Headquarters performs consistency checks to identify any reporting or input errors. When there are significant variations, the Group checks with the affiliates to ensure the data is valid. Finally, Headquarters consolidates these data.

To guarantee the standardisation and reliability of results, non-financial indicators are formalised in reporting procedures. This includes specific definitions of each indicator, which are passed on to all Managers involved in collecting and consolidating data. Pernod Ricard constantly seeks to improve the collection and analysis of its data. It accordingly updates its procedures and user guide each year in line with the Group’s evolving needs. Improvements are made to ensure compliance with the requirements of the decree implementing article 225 on the transparency obligations of companies regarding social and environmental matters and in accordance with applicable national or international frameworks. The updates also result from contributions from affiliates when reporting data and auditor feedback. Any changes made since the previous year are highlighted. For social indicators, a new tool has been created and used to gather and process the data since FY19. A consolidation tool has been used to gather and process the data for FY20, from local entities. For social indicators, a new tool has been created and used to gather and process the data for FY20.

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Pernod Ricard Universal Registration Document 2019-2020