Groupe Renault - 2019 Universal Registration Document

02

ETHICS AND GOVERNANCE RENAULT: A RESPONSIBLE COMPANY

Outlook for 2020 2.5.1.4 Develop the risk mapping and associated prevention actions in P light of the experience acquired, but also of the evolution of the company and its activities ; ensure the proper functioning of the network and the bodies ; P launch new information, awareness-raising and training P campaigns for employees ; reinforce the gifts and invitations policy ; P implement a system for potential conflicts of interest declaration ; P ensure the proper functioning and efficiency of the whistle- P blowing system ; continue to deploy the prevention plan control system ; P develop the regulatory compliance monitoring system. P

Compliance with laws, regulations and corporate rules Compliance with laws and regulations is a major objective of internal control. The Group’s Ethics and Compliance Committee (CECG) is responsible for monitoring these systems. The new Group Ethics and Compliance department is now responsible for overseeing regulatory compliance. It is responsible for ensuring that reliable systems are in place for the departments that prescribe compliance: Technical Regulations department, Legal department, Environment department, etc. It is also responsible for ensuring that the Group’s regulatory authorities have the necessary resources to implement these systems. The Legal department provides support and assistance on this subject. There is a method to assess existing procedures, validated by the CECG. The Group Ethics and Compliance department applies this method to a list of regulatory areas selected with the Legal department. In parallel with this assessment, a rating of the seriousness of the risk of regulatory non-compliance is established with each prescribing department. (see risk factors, chapter 1.6.1.1). The system as a whole is managed by the internal monitoring procedure for regulatory compliance. The Group also extends its social, societal and environmental responsibility to its relationships with suppliers. Groupe Renault, which has several thousand suppliers, implements a responsible purchasing policy along its entire supply chain. In order to do this, Renault has incorporated compliance with social and environmental requirements into its supplier selection and relations standards. “Responsible purchasing” assessment of suppliers is therefore included in the selection criteria, alongside quality, financial health, strategy and industrial and logistical capacities. 2.5.2.1 For over ten years, Groupe Renault has had a dedicated team to prevent serious infringements under the duty of vigilance law. The team reports to the Purchasing department and has the following objectives: ensuring that suppliers meet standards and comply with laws, P regulations and soft laws in social environmental and ethical areas ( e.g. the law on the duty of vigilance, Sapin II, traceability of conflict minerals or cobalt, OECD/UN/ILO Guidelines, etc. ); improving the identification and reduction of CSR risks in the P supply chain; strengthening the extra-financial assessment of suppliers P (through an external provider and its online platform); A CSR-focused purchasing team  DV3b 

Strengthening the responsible purchasing approach in the 2.5.2 supply chain  EFPD15a   EFPD15b 

managing external CSR supplier audits; P monitoring the implementation of appropriate corrective actions P by both direct and indirect suppliers; coordinating a network of officers within local Purchasing P departments.

Responsible purchasing policies, cornerstone of the supplier relationship  DV3b 

2.5.2.2

In order to prevent serious infringements under the duty of vigilance, Groupe Renault relies on documents which set out principles of responsible contractual relationships with suppliers: Renault-Nissan “Corporate Social Responsibility (CSR)” guidelines P for suppliers (December 2015). Distributed to all Groupe Renault suppliers and subcontractors, this document summarizes the Group’s CSR expectations of suppliers and subcontractors in matters of safety and quality, human and labor rights, the environment, compliance and non-disclosure of information. The Group asks its suppliers and subcontractors to undertake to comply with these guidelines. They are also requested to use them with their own suppliers; Global Framework Agreement on social, societal and P environmental responsibility. Signed on July 2, 2013 with the IndustriALL Global Union and the Group Works Council (see section 2.4.1.4). Under the terms set out in chapter 3, Groupe Renault undertakes to communicate the Framework Agreement to its suppliers and subcontractors. It requests them to commit to

226 GROUPE RENAULT I UNIVERSAL REGISTRATION DOCUMENT 2019

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