Econocom - 2020 annual report

07 shareholders

share performance and shareholders

Questionssubmittedby post or by electronic meansmust reach Econocomgroup no later than the sixth calendar day before the Meeting. They will only be answered if the shareholder meets the admission requirements for the relevant General Meeting. Other rights to information 1.5.1.1.5. All Econocom group shareholders have specific rights to information under the new Belgian Companies Code. Most rights to information concern General Meetings. They include, among other things, the right to consult or to obtain a copy at no cost of: the text of the meeting notices and, if (i) available, of the amended agenda; the total number of shares and voting (ii) rights; the documents to be presented to the (iii) General Meeting (annual financial statements, reports and other documents described in article 7:148 of the Belgian Companies Code); for every subject to addressed on the (iv) agenda, any decision proposed or, when the subject does not require the adoption of a decision, a comment by the Board of Directors; if available, any proposed decision (v) introduced by shareholders, as soon as possible after receipt by the Company and (vi) proxy forms and forms for voting by mail. Thesedocuments/itemsmay be consultedon Econocom’s website (www.econocom.com) and during normal office hours on working days at Econocom group’s registered office located at Place du Champ de Mars 5, 1050 Brussels, from the date of publicationof the Notice of Meeting. Holders of registered shareswill receivea copy of thesedocuments together withtheNoticeof Meeting.

Econocom will confirm receipt of any requests within 48 hours, and will publish a revised agenda no later than 15 days before the General Meeting. Proxy forms and postal voting forms are also published on the Company’s website (www.econocom.com). However, all proxies and postal voting forms previously submitted to Econocom remain valid for the agenda items they cover. The proxy holder may deviate from the voting instructions given by the shareholder for items on the agenda for which alternative resolution proposals have been made if the execution of these instructions is liable to compromise the interests of the shareholder he/she represents. The proxy holder must in any event inform the shareholder of any such votes. The proxy must also indicate whether the proxy holder is entitled to vote on new items added to the agenda by shareholders or whether he/she should abstain. Right to ask questions 1.5.1.1.4. After the Notice of Meeting has been published, all shareholders are entitled to put questions to Econocom’s Directors or Statutory Auditor concerning their reports. After the Notice of Meeting has been published, all shareholders are also entitled to put questions to Econocom’s Directors regarding items on the agenda of the General Meeting. The Directors and Statutory Auditor are required to answer these questions, provided they do not harm the Company’s commercial interests or any confidentiality undertakings made by the Company, its Directors or its Statutory Auditor. Questions relating to the same subject may be grouped and answered together. Questions may be submitted before the General Meeting (by post or by electronic means, to the addressshown in the Noticeof Meeting) or during the Meeting (verbally).

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2020 annual report