Econocom - 2019 Universal registration document

07 shareholders

share performance and shareholders

Shareholders may send their requests to the Company by post or email. Where appropriate, these requests must also include the items to be added to the agenda together with the related resolution proposals and/or the text of the newly proposed resolutions concerning items already on the agenda. Requests must also indicate the postal or email address to which Econocom should send confirmation of receipt. Requests must reach the Company no later than the 22 nd day preceding the date of the relevant Annual General Meeting. Econocom will confirm receipt of any requests within 48 hours, and will publish a ژ revised agenda no later than 15 ژ days before ژ the Annual General Meeting. Proxy forms and postal voting forms are also published on the Company’s website (www.econocom.com). However, all proxies and postal voting forms previously submitted to Econocom remain valid for the agenda items they cover. The proxy holder may de via te from the voting instructions given by the shareholder for items on the agenda for which alternative resolution proposals have been made if the execution of these instructions is liable to compromise the interests of the shareholder he/she represents. The proxy holder must in any event inform the shareholder of any such votes. The proxy must also indicate whether the proxy holder is entitled to vote on new items added to the agenda by shareholders or whether he/she should abstain.

Right to ask questions 1.5.1.1.4. After the Notice of Meeting has been published, all shareholders are entitled to put questions to Econocom’s Directors or Statutory Auditor concerning their reports. After the Notice of Meeting has been published, all shareholders are also entitled to put questions to Econocom’s Directors regarding items on the agenda of the Annual General Meeting. The Directors and Statutory Auditor are required to answer these questions, provided they do not harm the Company’s commercial interests or any confidentiality undertakings made by the Company, its Directors or its Statutory Auditor. Questions relating to the same subject may be grouped and answered together. Questions may be submitted before the General Meeting (by post or by electronic means, to the address shown in the Notice of Meeting) or during the Meeting (verbally). Questions submitted by post or by electronic means must reach Econocom group no later than the sixth calendar day before the Meeting. They will only be answered if the shareholder meets the admission requirements for the relevant General Meeting. Other rights to information 1.5.1.1.5. All Econocom group shareholders have specific rights to information under the new Belgian Companies Code. Most rights to information concern Annual General Meetings. They include, among other things, the right to consult or to obtain a copy at no cost of: the text of the meeting notices and, if (i) available, of the amended agenda the total number of shares and voting (ii) rights,

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2019 annual report